OpenText VIM and SAP Insights.
Helping future-focused leaders navigate what’s next:
When someone leaves, Copilot chats stay in an inactive mailbox
When someone leaves, Copilot prompts under retention follow their mailbox into an inactive mailbox. Set that clock before anyone deletes their account.
Restricted Content Discovery: control what Copilot can find in SharePoint
Restricted SharePoint Search blocked new enables on 31 July 2026. Use Restricted Content Discovery to limit Copilot discovery while you fix permissions.
Copilot retention leaves the Teams policy on 15 January 2027
On 15 January 2027, legacy Teams retention policies stop covering Copilot. Build a separate Microsoft Copilot experiences retention policy before that date.
SharePoint version history limits: decide the restore window before the trim
SharePoint keeps 500 versions per file by default. Changing that, or trimming old versions, is a records decision, and trimmed versions skip the recycle bin.
Copilot prompts are about to leave your Teams retention policy
Teams retention policies that also covered Copilot prompts are becoming Teams-only. Decide if Copilot interactions are records, then build a policy for them.
When someone leaves, their mailbox, OneDrive and flows run on different clocks
Deleting a leaver's account starts the clocks on their mailbox, OneDrive and flows. Confirm retention and hand over the flows before anyone deletes anything.
Every guest in Microsoft 365 needs a sponsor and an end date
Guest accounts outlive the projects that created them. Give every Microsoft 365 guest a named sponsor and a clock that ends access unless someone renews it.
Purview labels as records discipline on the tenant you already license
Purview works when the policy comes first: a short file plan, a named records owner, and the labeling G5 already includes. Copilot readiness follows from it.
SharePoint search after the move: tuning, ownership, and when to build
SharePoint search drifts after launch. Name a search owner, read failed queries, fix with bookmarks and acronyms first, and build custom web parts sparingly.
Rebuild, don't lift: moving an old intranet to a SharePoint Online hub
Moving an old intranet to SharePoint Online? Rebuild, don't copy: inventory content, leave the rest behind, name site owners, and cut over without dead links.
AI readiness on Microsoft 365: finish the intranet on G5 first
Finish the Microsoft 365 intranet on the G5 you already own before optional AI. Treat Copilot-era features as reversible when the organization is ready.
SharePoint Online findability without expensive redesign theater
SharePoint Online findability usually fails from weak information architecture and not a missing redesign. Fix hubs, labels, and search before expensive theater.
Access model first: intranet success is who can see what
Intranet success starts with who can see what: Entra groups, RBAC, and permission-respecting SharePoint—not greyed-out links that still leak titles today.