Information Archive 26.4 and Extended ECM: who decides a workspace is complete
Information Archive 26.4 can take completed Extended ECM workspaces with metadata and audit history. First decide what completed means, and who says so.
OpenText VIM and SAP Insights.
Helping future-focused leaders navigate what’s next:
Microsoft 365 Backup is not your retention policy
Microsoft 365 Backup restores sites and mailboxes to a point in time, on a clock apart from Purview retention. Records owners should know what it keeps.
Classic to JATO without the folklore: what the AppEnhancer UI change means for an AX shop
The old AX interface earned its reputation. Here’s what OpenText shipped from 24.x to 26.2, who still needs Classic, and a three-wave rollout for the new UI.
Planner tasks now fall under retention: decide which plans are records
Purview retention now reaches Planner tasks, and plans made from Teams meetings expire after 180 idle days. Decide which plans are records before either runs.
Retention policies that archive: what Copilot stops seeing in SharePoint
Retention policies can soon archive SharePoint files. They stay under retention and in eDiscovery, but drop out of Copilot. Choose the archive clock with care.
Copilot Studio agents: decide which SharePoint sites they may read
Power Platform admins can now limit which SharePoint sites Copilot Studio agents read, and post the rules where makers build. The site list is a records call.
SAP SuccessFactors and OpenText: Basic Auth ends 21 May 2027, plan the OAuth move
SAP deletes Basic Auth for SuccessFactors calls to OpenText on 21 May 2027. The OAuth switch is short; the release check and the certificate owner matter more.
Default library labels in SharePoint now reach the files already there
Default sensitivity labels on SharePoint libraries used to skip older files. A Purview policy now labels them, ten sites at a time. Pick the order with care.
Purview priority cleanup: who approves a deletion that overrides a hold
Purview priority cleanup deletes content a retention policy or eDiscovery hold would keep. Name the approvers and get records sign-off before the first run.
What AppEnhancer is not: plain-language boundaries for ApplicationXtender owners
A plain guide to what OpenText AppEnhancer is, where it sits in the portfolio, and the products it gets confused with, so the next AX upgrade starts right.
SharePoint version history limits: decide the restore window before the trim
SharePoint keeps 500 versions per file by default. Changing that, or trimming old versions, is a records decision, and trimmed versions skip the recycle bin.
How to integrate OpenText Extended ECM with an existing SAP environment
Extended ECM meets an existing SAP system through four decisions: objects, declarations, the doors users open, and prebuilt scenarios. Take them in that order.
Copilot prompts are about to leave your Teams retention policy
Teams retention policies that also covered Copilot prompts are becoming Teams-only. Decide if Copilot interactions are records, then build a policy for them.
When someone leaves, their mailbox, OneDrive and flows run on different clocks
Deleting a leaver's account starts the clocks on their mailbox, OneDrive and flows. Confirm retention and hand over the flows before anyone deletes anything.
Extended ECM for SAP: what OpenText's recent support alerts ask you to check
OpenText's recent Extended ECM alerts cover CVE-2025-8716, a purge data-loss risk and a delivery change. Each fix depends on version, so keep one register.
OpenText Extended ECM for engineering: who owns the asset tag before AI reads it
A drawing tag that doesn't match the equipment number in SAP PM misleads people today and AI tomorrow. Name who owns that match, and who owns the delete step.
Every guest in Microsoft 365 needs a sponsor and an end date
Guest accounts outlive the projects that created them. Give every Microsoft 365 guest a named sponsor and a clock that ends access unless someone renews it.
Who may build a flow that touches a business record?
Any licensed user can build in the Power Platform default environment. Decide where flows touching business records live, and who owns them, before they spread.
Microsoft 365 Archive is a records decision with a storage meter attached
Microsoft 365 Archive moves SharePoint content to a cold tier in the tenant. Price is the easy part; who decides what goes cold, and who wakes it, is harder.
Site sprawl needs an owner before it needs a policy
Group expiration, ownerless group policy and inactive site policies all assume someone answers the email. Name that owner before you switch any of them on.