McCloy Data Insights.
Helping future-focused leaders navigate what’s next:
Default library labels in SharePoint now reach the files already there
Default sensitivity labels on SharePoint libraries used to skip older files. A Purview policy now labels them, ten sites at a time. Pick the order with care.
Purview priority cleanup: who approves a deletion that overrides a hold
Purview priority cleanup deletes content a retention policy or eDiscovery hold would keep. Name the approvers and get records sign-off before the first run.
SharePoint version history limits: decide the restore window before the trim
SharePoint keeps 500 versions per file by default. Changing that, or trimming old versions, is a records decision, and trimmed versions skip the recycle bin.
Copilot prompts are about to leave your Teams retention policy
Teams retention policies that also covered Copilot prompts are becoming Teams-only. Decide if Copilot interactions are records, then build a policy for them.
When someone leaves, their mailbox, OneDrive and flows run on different clocks
Deleting a leaver's account starts the clocks on their mailbox, OneDrive and flows. Confirm retention and hand over the flows before anyone deletes anything.
Microsoft 365 Archive is a records decision with a storage meter attached
Microsoft 365 Archive moves SharePoint content to a cold tier in the tenant. Price is the easy part; who decides what goes cold, and who wakes it, is harder.
Purview labels as records discipline on the tenant you already license
Purview works when the policy comes first: a short file plan, a named records owner, and the labeling G5 already includes. Copilot readiness follows from it.